Abstract:

Scientific Research Projects (SRP) are theoretical or practical projects that can contribute to science, economy or art at national or international level. The process of coordinating entire procedures to receive project applications, evaluating them and ensuring the follow-up of the projects in case of their acceptance is a time consuming and complex process. This process is usually carried out by a SRP Coordination Unit at the universities. In the scope of this study, a web-based management information system has been developed to ease this workload in project procedures, to eliminate procedure complexities, to follow the processes required by the projects in a transparent manner through a system and to ensure a more secure storage of the data. In addition to SRP Coordination Unit supported projects, external projects, mentor/mentee applications and Revolving Fund Directorate (RFD) supported projects were also included in the scope of management information system. By means of this system, application, evaluation and budget processes can be managed and the projects can be monitored instantly and required operations can be performed on purchase and expenditure items. At the same time, projects can be assessed in terms of academic performance indicators during evaluation process according to certain criteria such as accepted, completed etc., and the results can be reported to senior management. As a result, a multi-dimensional project management information system has been designed, put into practice and it has been intended to guide other universities through experiences acquired during the process.

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